Executive Assistant
San Rafael, CA San Rafael, CA Full-time Full-time $23.
67 - $24.
79 an hour $23.
67 - $24.
79 an hour 19 hours ago 19 hours ago 19 hours ago About Us:
At CVNL, we are committed to advancing nonprofits and volunteerism, empowering individuals, and strengthening leadership in our community.
Our organization is well-established and led by a highly respected Chief Executive Officer (CEO).
As the Executive Assistant, you'll have the privilege of learning from this accomplished leader and our experienced team, setting you on the path to a successful career in the nonprofit sector.
Why Join Our Team:
Proven Career Growth:
The last four Executive Assistants who joined our team were promoted to other roles within our organization or took on leadership positions in other reputable agencies.
Your dedication and hard work will be recognized and rewarded here.
Impactful Work:
You will be at the forefront of advancing nonprofits and volunteerism, making a positive difference in our community.
Independent Project Management:
Gain valuable experience by independently managing projects from start to finish, honing your skills and boosting your confidence.
Collaborative Culture:
Be part of a supportive and collaborative team that values your unique perspective and fosters professional growth.
Responsibilities:
As our Executive Assistant, you will play a vital role in supporting our CEO and the leadership team.
Your responsibilities will include, but are not limited to:
High-Level Administrative Tasks:
Manage schedules, complete expense reports, handle phone calls, order supplies, and ensure smooth day-to-day operations.
Effective Communication:
Be the primary author of executive communications, reaching out to staff, board members, business/community leaders, government officials, and the general public on behalf of the CEO.
Project Management:
Assist the CEO with logistical support for trainings, workshops, and events, including invoicing, attendance tracking, and presentation material preparation.
Relationship Building:
Cultivate strong relationships across the organization, staying informed about ongoing initiatives.
Community Engagement:
Represent CVNL and our CEO in community and organizational activities, acting as a positive ambassador.
Resourceful Support:
Respond to inquiries about our programs and services, providing resource information and referrals.
Operational Excellence:
Identify opportunities to improve business efficiency and operations, contributing to our continuous growth.
Board Support:
Assist the Board of Directors and Board Committees with meeting scheduling, correspondence management, report preparation, and meeting minute compilation.
Event Coordination:
Support staff as a host for internal workshops and meetings, ensuring smooth setup, check-in, and cleanup.
Grant Management:
Manage the Napa Venue Grant, overseeing the budget and communication with applicants on behalf of the Gasser Foundation.
Organizational Documentation:
Keep track of annual Board documents and 'give/get' goals and resul Required
Qualifications:
Detail-Oriented:
Exhibit strong attention to detail, ensuring accuracy and precision in all tasks.
Exceptional Communication:
Possess excellent written and verbal communication skills, representing CVNL with professionalism.
Resourcefulness:
Demonstrate the ability to work independently and manage multiple tasks effectively.
Tech Savviness:
Proficient in Microsoft Office Suite and open to learning new technology-driven solutions.
Demonstrated passion for and commitment to the nonprofit sector preferred Preferred experience writing contracts, grants, presentations and/or reports Effective in working with diverse cultural and social populations Salary and
Benefits:
Starting hourly rate $ 23.
67 to 24.
79 depending on prior experience.
Vacation:
12 days in year 1, 15 days in year 2, 20 days in year 5.
SICK:
12 Sick days per year Holidays:
12 days observered.
Health Insurance with base plan 100% covered by employer.
Vision and Dental Insurance.
403B Retirement Plans with 3.
5% employer contribution after 12 months.
Staff have regular opportunities to participate in professional development workshops and classes offered at CVNL Physical & Travel Requirements:
This position is based out of our San Rafael office with standard hours of Monday -Friday 9am to 5pm.
Ability to occasionally travel throughout Marin and North Bay Area with occasional nights and weekends to support events/special projects.
In addition to basic computer desk work, the employee is required to stand, walk, reach above shoulders, and climb or balance.
The employee may occasionally lift and/or move up to 25 lbs.
Job Type:
Full-time Pay:
$23.
67 - $24.
79 per hour
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Schedule:
8 hour shift Monday to Friday People with a criminal record are encouraged to apply Ability to commute/relocate:
San Rafael, CA 94903:
Reliably commute or planning to relocate before starting work (Required) Application Question(s):
Is the posted salary range ($23.
67 to $24.
79) with a starting salary to not exceed $23.
67 in line with your expectations for this role?
Experience:
Microsoft Office:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
67 - $24.
79 an hour $23.
67 - $24.
79 an hour 19 hours ago 19 hours ago 19 hours ago About Us:
At CVNL, we are committed to advancing nonprofits and volunteerism, empowering individuals, and strengthening leadership in our community.
Our organization is well-established and led by a highly respected Chief Executive Officer (CEO).
As the Executive Assistant, you'll have the privilege of learning from this accomplished leader and our experienced team, setting you on the path to a successful career in the nonprofit sector.
Why Join Our Team:
Proven Career Growth:
The last four Executive Assistants who joined our team were promoted to other roles within our organization or took on leadership positions in other reputable agencies.
Your dedication and hard work will be recognized and rewarded here.
Impactful Work:
You will be at the forefront of advancing nonprofits and volunteerism, making a positive difference in our community.
Independent Project Management:
Gain valuable experience by independently managing projects from start to finish, honing your skills and boosting your confidence.
Collaborative Culture:
Be part of a supportive and collaborative team that values your unique perspective and fosters professional growth.
Responsibilities:
As our Executive Assistant, you will play a vital role in supporting our CEO and the leadership team.
Your responsibilities will include, but are not limited to:
High-Level Administrative Tasks:
Manage schedules, complete expense reports, handle phone calls, order supplies, and ensure smooth day-to-day operations.
Effective Communication:
Be the primary author of executive communications, reaching out to staff, board members, business/community leaders, government officials, and the general public on behalf of the CEO.
Project Management:
Assist the CEO with logistical support for trainings, workshops, and events, including invoicing, attendance tracking, and presentation material preparation.
Relationship Building:
Cultivate strong relationships across the organization, staying informed about ongoing initiatives.
Community Engagement:
Represent CVNL and our CEO in community and organizational activities, acting as a positive ambassador.
Resourceful Support:
Respond to inquiries about our programs and services, providing resource information and referrals.
Operational Excellence:
Identify opportunities to improve business efficiency and operations, contributing to our continuous growth.
Board Support:
Assist the Board of Directors and Board Committees with meeting scheduling, correspondence management, report preparation, and meeting minute compilation.
Event Coordination:
Support staff as a host for internal workshops and meetings, ensuring smooth setup, check-in, and cleanup.
Grant Management:
Manage the Napa Venue Grant, overseeing the budget and communication with applicants on behalf of the Gasser Foundation.
Organizational Documentation:
Keep track of annual Board documents and 'give/get' goals and resul Required
Qualifications:
Detail-Oriented:
Exhibit strong attention to detail, ensuring accuracy and precision in all tasks.
Exceptional Communication:
Possess excellent written and verbal communication skills, representing CVNL with professionalism.
Resourcefulness:
Demonstrate the ability to work independently and manage multiple tasks effectively.
Tech Savviness:
Proficient in Microsoft Office Suite and open to learning new technology-driven solutions.
Demonstrated passion for and commitment to the nonprofit sector preferred Preferred experience writing contracts, grants, presentations and/or reports Effective in working with diverse cultural and social populations Salary and
Benefits:
Starting hourly rate $ 23.
67 to 24.
79 depending on prior experience.
Vacation:
12 days in year 1, 15 days in year 2, 20 days in year 5.
SICK:
12 Sick days per year Holidays:
12 days observered.
Health Insurance with base plan 100% covered by employer.
Vision and Dental Insurance.
403B Retirement Plans with 3.
5% employer contribution after 12 months.
Staff have regular opportunities to participate in professional development workshops and classes offered at CVNL Physical & Travel Requirements:
This position is based out of our San Rafael office with standard hours of Monday -Friday 9am to 5pm.
Ability to occasionally travel throughout Marin and North Bay Area with occasional nights and weekends to support events/special projects.
In addition to basic computer desk work, the employee is required to stand, walk, reach above shoulders, and climb or balance.
The employee may occasionally lift and/or move up to 25 lbs.
Job Type:
Full-time Pay:
$23.
67 - $24.
79 per hour
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Schedule:
8 hour shift Monday to Friday People with a criminal record are encouraged to apply Ability to commute/relocate:
San Rafael, CA 94903:
Reliably commute or planning to relocate before starting work (Required) Application Question(s):
Is the posted salary range ($23.
67 to $24.
79) with a starting salary to not exceed $23.
67 in line with your expectations for this role?
Experience:
Microsoft Office:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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